job
NicaraguaNicaragua

Careers at VirtualStaffing.com

Fecha de publicación 21.05.2024

Operations Executive Assistant (Bilingual Spanish & English)

*This is open for all Latin America candidates.*

*Please send your English resume.*

We are seeking a highly organized and proactive Operations Executive Assistant to support our dynamic staffing agency. The ideal candidate will have excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment. This role involves a blend of administrative duties and operational support to ensure the smooth functioning of our staffing operations.

Responsibilities:
  • Administrative Support:
    • Manage the executive's calendar, schedule meetings, and coordinate travel arrangements.
    • Prepare and edit correspondence, reports, and presentations for internal and external communications.
    • Handle confidential information with the utmost discretion.
    • Organize and maintain electronic and paper filing systems.
  • Operational Assistance:
    • Assist in the development and execution of operational strategies to enhance staffing processes.
    • Monitor and report on key performance indicators (KPIs) related to staffing operations.
    • Conduct research and gather data to support operational decision-making.
    • Coordinate with various departments to ensure seamless operations and timely completion of staffing tasks.
  • Communication and Coordination:
    • Act as a liaison between the executive and internal/external stakeholders, including clients, candidates, and vendors.
    • Facilitate communication within the operations team and across other departments.
    • Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Project Management:
    • Assist in managing special projects, including client onboarding and major staffing initiatives.
    • Track project progress, deadlines, and deliverables, ensuring adherence to timelines.
    • Prepare project documentation and reports for review by senior management.
  • Process Improvement:
    • Identify opportunities for improving staffing processes and operational efficiency.
    • Assist in the implementation of process improvement initiatives and best practices.
    • Support change management activities to enhance operational effectiveness.

Requirements
  • Bachelor's degree in Business Administration or related field preferred.
  • Proven experience in an administrative or operations support role.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal abilities.
  • Ability to analyze data and make informed decisions.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Detail-oriented with a strong focus on accuracy and efficiency.
  • Ability to work independently and as part of a team.
  • Experience in a legal or virtual staffing environment is a plus.
  • Willingness to work in the Pacific Time (PST) schedule (8:00 AM - 4:00 PM PST).
  • Must have a personal Laptop or Desktop (8GB RAM, Core I5 above) with an internet connection of at least 10 Mbps.

Benefits

  1. Competitive Compensation: Earn a salary rate of US $5 per hour for a full-time commitment of 40 hours per week. We believe in recognizing and valuing your contributions, ensuring you're rewarded for your hard work.
  2. Thriving Towards Retirement: Build a secure future with our retirement plan, ensuring you're well-prepared to embark on your next chapter when the time comes.
  3. Health Guardian: Your well-being is our top priority. Enjoy comprehensive health insurance coverage, providing you with peace of mind and access to top-notch medical care in your country*.
  4. Supercharged Wi-Fi Connectivity: Stay connected and productive with a $25 monthly subsidy towards your home Wi-Fi. Power through your tasks with lightning speed and efficiency.
  5. Unleash Your Wanderlust: Take advantage of our generous paid time off (PTO) and paid sick leave policies. Whether it's exploring new destinations or taking a well-deserved break, we've got you covered, ensuring you can recharge and return refreshed.
  6. Celebrate Your Success: Prepare for an unforgettable anniversary recognition program that celebrates your commitment and accomplishments. Experience the thrill of being acknowledged with special rewards and heartfelt gratitude for your dedication.


Ready to embark on this exciting journey? Apply now!

At Virtual Staffing Careers, we connect talented individuals with amazing work-from-home opportunities. We understand the demand for flexible remote work and have built strong relationships with top companies across the U.S. Our experienced team matches your unique skills and aspirations with Virtual Staffing Careers, we connect talented individuals with amazing work-from-home opportunities. We understand the demand for flexible remote work and have built strong relationships with top companies across the U.S. Our experienced team matches your unique skills and aspirations with the perfect remote positions. From entry-level to executive roles, we have a wide range of opportunities available.

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