People Operations Admin with Spanish & English

Allianz Services is proud to serve and be part of Allianz Group, one of the world's leading insurers and asset managers. Our global footprint, with more than 7,300 employees located across ten countries and four continents, enables us to unlock value for our partners across the insurance value chain and deliver superior client experience within Allianz Group. At Allianz Services, we have a strong specialization in core insurance operations, shared services, business analytics, engineering, and management consulting. Our people and our trusted relationships with partners are what matter most. These are rooted in our values of compassion, integrity, and expertise and we strive to continuously evolve, improve, and deliver excellence while contributing successfully to the transformation of Allianz. Caring actively for the environment, for people, and for our customers is what makes us a great place to work and together we are shaping a better and more caring tomorrow.

Allianz Services is a company which belongs to the legal entity, Allianz Technology SE.

Job role

The People Operations Administrator provides outstanding, comprehensive support to internal clients across various programs, processes, tools, and systems. This role ensures compliance with local legislation while delivering exceptional employee experience, throughout the employee lifecycle, from onboarding to offboarding, including internal movements. Where required, you will work with other providers and ensure the harmonious delivery of standardized People Operations services to both People & Culture experts as well as employees.

What will you do
• Prepare employment documents, including offers, contracts, and addendums, ensuring proper signature collection and archiving in accordance with local IT systems.
• Collaborate with Workers' Council and Workers' Representatives in line with local policies and regulations.
• Assist the local People & Culture Function and People Business Partners with operational tasks and administrative matters, including legal topics.
• Create and manage relevant documents and certificates for immigration offices, family funds, kindergartens, housing searches, banks, and job tickets, etc. ensuring proper tracking and archiving per local policies.
• Facilitate relocation arrangements in collaboration with external providers and maintain effective communication with incoming employees.
• Partner with the local payroll provider to manage employee records, update databases for new hires, separations, vacations, and sick leaves, and assist in payroll preparation by providing relevant data, to ensure efficient People Operations delivery.
• Work closely with the employee data maintenance teams (local and global) to ensure data quality aligns with global standards and supports global technical rollouts.
• Collaborate with global stakeholders, including Recruitment, People Operations, Rewards & Performance and Learning & Development teams.

What you bring
• Professional experience in personnel administration, minimum 2 years.
• Basic knowledge of local labor laws, including legal documentation and social security.
• Experience working in a dynamic, fast-paced environment with changing priorities and multiple stakeholders, preferably within a regional/ international shared service center.
• Proactive mindset with excellent customer orientation.
• High attention to detail and discretion with sensitive information.
• Technical proficiency with employee data maintenance tools such as SuccessFactors and Payroll systems.

You have
• Ability to work independently while effectively collaborating with multiple stakeholders.
• Highly structured approach to work, diligent and reliable.
• Strong communication and collaboration skills.
• Excellent organizational abilities.
• Excellent communication skills in Spanish and English (minimum C1), both written and verbal.
• Proficiency in additional foreign languages is considered an advantage.

What we offer

We support your well-being

• Access dedicated counseling services, mental health resources, and well-being sessions designed to keep you feeling your best
• Enjoy a personalized benefits package through a monthly budget on the Benefit platform, covering medical subscriptions, meal tickets, private pension plans, life insurance, Allianz Tiriac exclusive insurance discounts, and many more.
• Prioritize what truly matters with time off on your birthday, additional vacation days for each year with Allianz (up to five extra days), Paid leave on December 24th and 31st, plus the flexibility to swap weekend holidays for extra days off, and special allowances for significant life events.

We invest in your growth

Take advantage of an extensive learning curriculum tailored to support your career growth and meet your professional needs, with access to a wide range of technical and soft skills trainings, international certifications (including Agile, Lean Six Sigma, PRINCE2, ITIL, IFOA, ACCA, IACCM, and more), learning resources from LinkedIn and Allianz platforms, language development opportunities (German, French, English), and our dedicated Leadership Program to help you reach the next level.

We value you and your work

We acknowledge and recognize your work through performance-based rewards to celebrate your achievements, team, and individual recognition programs to celebrate your contributions and internal referral bonuses.

Your personal information, including sensitive data, may be shared with Hiring Managers to evaluate your suitability for the role. Only candidates who meet the criteria will be contacted, and all applications will be treated with strict confidentiality.

Allianz Group, , a trusted global insurance and asset management company, values inclusion, and integrity at its core. We foster an empowering environment that supports employee ambitions and challenges. Committed to fairness, we welcome applications from individuals of all backgrounds, regardless of ethnicity, age, gender, nationality, religion, disability, or sexual orientation. At Allianz, we encourage you to bring your whole self to work.

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