Admin & Payroll Specialist (with Spanish)

About Signify

Through bold discovery and cutting-edge innovation, we lead an industry that is vital for the future of our planet: lighting. Through our leadership in connected lighting and the Internet of Things, we're breaking new ground in data analytics, AI, and smart solutions for homes, offices, cities, and beyond.

At Signify, you can shape tomorrow by building on our incredible 125+ year legacy while working toward even bolder sustainability goals. Our culture of continuous learning, creativity, and commitment to diversity and inclusion empowers you to grow your skills and career.

Join us, and together, we'll transform our industry, making a lasting difference for brighter lives and a better world.

More about the role

About the role:

Admin & Payroll Specialist (Spanish Speaker)

📍 Location: Piła, Poland (On-site or Remote)

We are currently looking for an Admin & Payroll Specialist to join our HR Services team. In this role, you will support employees, managers, and HR stakeholders by managing HR-related queries and ensuring a seamless employee lifecycle across multiple European countries.

This is a great opportunity to work in an international environment, gain exposure to modern HR systems, and contribute to continuous process improvements.

Your responsibilities

• Handle incoming HR queries via email and chat in a professional and timely manner
• Maintain and manage HR data and processes across multiple systems (Wrokday, SAP and Service Now)
• Prepare contracts, letters, and documentation related to employee lifecycle changes
• Support employees, managers, and HR Business Partners in using HR tools and self-service platforms
• Ensure proper follow-up and communication when resolving complex queries
• Identify recurring issues and contribute to continuous improvement of HR processes and services
• Act as a first point of contact for employees during implementation of new HR initiatives, policies, and programs

Your profile

• Bachelor's degree or equivalent
• Fluency in English and Spanish (required)
• Experience in a customer service environment (HR experience is a plus)
• Understanding of HR processes is an asset
• Strong multitasking and time management skills
• Ability to work effectively with demanding stakeholders
• High level of integrity when handling confidential information
• Strong interpersonal and analytical skills
• Comfortable working with digital tools; experience with HR systems or case management tools is a plus

What we offer

• Professional onboarding and continuous learning opportunities within a global organization
• Clear development paths and career growth possibilities
• Annual performance-based bonus
• Private medical care (with option to extend to family members)
• Benefit System card

Why join Signify?

At Signify, we value curiosity, collaboration, and impact. You'll be part of a diverse and inclusive environment where your ideas matter and your growth is supported. Together, we innovate and create solutions that shape the future.

Everything we'll do for you

You can grow a lasting career here. We'll encourage you, support you, and challenge you. We'll help you learn and progress in a way that's right for you, with coaching and mentoring along the way. We'll listen to you too, because we see and value every one of our 27,000+ people. We believe that a diverse and inclusive workplace fosters creativity, innovation, and a full spectrum of bright ideas. With a global workforce present in 70+ countries, we are dedicated to creating an inclusive environment where every voice is heard and valued, helping us all achieve more together.

Come join us, and together we can light up the future.