Payroll Specialist - Portugal & Spain

Shine is the financial copilot for entrepreneurs and small business owners.

Founded by serial entrepreneurs Rico Andersen and Martin Hegelund, Shine is a leading European fintech unicorn on a mission to restore the joy of running a business, by ending wasted time on financial admin. Shine offers a connected solution for invoicing, accounting, payroll, business accounts, payments, and financing, meaning business owners can focus their energy on growing a healthy business, not held back by manual admin.

Part of something bigger
Today we're part of Cegid, a European leader in cloud software for finance and accounting. Together we're building Europe's leading financial copilot for small businesses and their accountants.
Shine already supports more than 400,000 small businesses. As part of Cegid, we now reach over one million small businesses and 15,000 accountants across Europe.
We're a multicultural team working from France, Germany, Denmark and the Netherlands, contributing to a wider European network that spans Spain, Portugal and Belgium.

Your hiring experience matters
Just as we respect our customers' time, we respect yours. Your experience with Shine and Cegid should feel simple, transparent and genuinely supportive.
If this sounds like somewhere you want to grow, we'd love to hear from you.

About the team

You'll join an international payroll team of 8 people:

• 3 based in Copenhagen: the Director of Payroll, plus colleagues covering France and Northern Europe
• 5 based in Rambouillet/Paris, managing French payroll operations

Your working language is English. The team is distributed, collaborative, and operates with a high degree of autonomy.

This Job is located in Porto

Your Role as a Payroll Specialist - Portugal & Spain

As our first Payroll Specialist for Portugal & Spain, you will own the full payroll cycle for approximately 280+ employees across two countries:

Spain - 200+ employees

Tools: Ekon (payroll ERP), HiBob (HRIS), Edenred (meal vouchers)

Portugal - 80+ employees

Tools: Primavera, PHC ERP

You will take over from the current provider following a structured 2-month handover in September and October 2026, and be fully autonomous from November 1, 2026.

Your responsibilities

• Run the full monthly payroll cycle for Spain and Portugal, end-to-end
• Manage all social and tax declarations (Spain: SS RED, IRPF; Portugal: Social Security, IRS)
• Maintain and update payroll data in Ekon and Primavera
• Coordinate with HR on hires, exits, contract changes, and variable elements
• Interface with HiBob for payroll input data (Spain)
• Handle employee payroll queries
• Ensure compliance with Spanish and Portuguese labour law
• Report payroll data to Finance on a monthly basis
• Document processes and contribute to audit readiness

About you

Must-have

• 5+ years of hands-on payroll experience in Portugal and/or Spain
• Deep knowledge of Spanish payroll compliance: Social Security (SS RED), IRPF, collective agreements
• Knowledge of Portuguese payroll obligations: Social Security, IRS withholding
• Experience with a payroll ERP (Ekon, Primavera, or equivalent)
• English proficiency (mandatory - team working language)
• Spanish and/or Portuguese at professional level

Nice to have

• Experience in a carve-out, TUPE transfer, or entity integration context
• Familiarity with HiBob or a similar HRIS
• Experience with payroll system migrations

Who you are

• Autonomous and self-directed - you don't wait to be told what to do
• Rigorous and deadline-driven - payroll doesn't wait
• Comfortable with ambiguity and change - this is a build, not a maintenance job
• A strong communicator across cultures and languages

Our recruitment process

1⃣ Screening call - with our recruiter (30 min): technical background check and profile fit

2⃣ Technical interview - with Patrice Mahe, Director of Payroll

3⃣ Business case - short scenario to assess your payroll knowledge and autonomy in practice.

What's in it for you

• Permanent contract
• Hybrid - 3 days/week in our Porto office
• A founding role with full ownership from day one
• A small, international, and highly competent team
• A company building something meaningful for millions of self-employed workers across Europe
  
  Equal Opportunity Employer
  
  We follow the principle of equal treatment to consider all job applicants and do not discriminate based on their gender, sexual orientation, color, racial or ethnic origin, religion, disability, etc. as per applicable law.

Department Finance Locations Porto