Personnel Administration Specialist (with Spanish)

Job Description

The Personnel Administration Specialist executes and optimizes operational HR processes for Italian and Spanish entities. This role ensures absolute data accuracy, regulatory compliance, and the delivery of efficient HR administrative services. Working in close synergy with local HR teams focuses on HR data integrity, workforce administration, reporting, and operational controls.

Responsibilities

Key Responsibilities

• Time & Attendance Management (Italy)
  • Manage the local time and attendance platform (Zucchetti), handling employee corrections and system updates
  • Conduct monthly data validation and pre-payroll checks to ensure accurate attendance reporting
• Payroll Support (Spain)
  • Provide ad-hoc support and assistance for Spanish payroll processes as required
• HR Data Management & Employee Lifecycle
  • Execute data entry and continuous updates within MyHR systems (including compensation adjustments, training records, and lifecycle events)
  • Guarantee the consistency, accuracy, and alignment of employee data across all HR platforms
• Expense & Concur Control
  • Audit and validate employee business expenses using Concur
  • Ensure strict adherence to global and local corporate travel and expense policies
• Workforce & Vendor Administration
  • Monitor and manage the administration of temporary workers
  • Audit staffing agency invoices against contractual terms, verifying applied tariffs and agreements
• Analytics, ESG & Compliance Reporting
  • Extract, prepare, and analyze HR data, including absenteeism reports and KPIs for management review
  • Support HR and Sustainability teams in gathering data for CSRD (Corporate Sustainability Reporting Directive) and Pay Gap Transparency reporting

Qualifications

Required Skills & Competencies

• Proven experience in HR Data Management platforms (preferably Oracle)
• Solid understanding of Spanish payroll mechanisms and general personnel administration
• English: Fluent / Professional (Mandatory)
• Spanish: Professional Working Proficiency
• Knowledge of Italian is an advantage

About Us

Aperam is a global leader in stainless, electrical, and specialty steels, as well as recycling and renewables, serving customers in over 40 countries. Our business is structured into four segments: Stainless & Electrical Steel, Services & Solutions, Alloys & Specialties, and Recycling & Renewables.

We have a flat stainless and electrical steel production capacity of 2.5 million tonnes in Brazil and Europe, and we lead in alloys and high-value specialty products. Our industrial network includes 16 production facilities across Brazil, Belgium, France, the United States, India, and China. Aperam operates an integrated distribution, processing, and services network, with a unique ability to produce low-carbon stainless and specialty steels using biomass, stainless steel scrap, and high-performance alloys scrap.

Through BioEnergia, we produce charcoal from our own FSC®-certified forests, and with ELG - Aperam Recycling, a global leader in stainless steel and high-performance alloys recycling, we place sustainability at the core of our business, enabling our customers to thrive in the circular economy.

Join us and be part of a dynamic team where technology and innovation meets industrial transformation. Your talent and energy will help drive smarter, more sustainable solutions for a global company committed to be a leading value creator in the circular economy of infinite, world-changing materials.

Visit https://www.aperam.com/ to learn more - and let's build what's next, together.