View Vacancy - Executive Assistant to the Ambassador

View Vacancy - Executive Assistant to the Ambassador

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Foreign, Commonwealth and Development Office (Residence and Support Staff)

Job Subcategory

Private Office

Job Description (Roles and Responsibilities)

Please note - To be considered for this role applicants must fully complete the online application form in English, including the sections within the form for employment and educational details, experience, and behaviour-based questions.

Main purpose of the role:

The British Embassy in Santo Domingo is seeking a proactive, highly organised Executive Assistant to work closely with the British Ambassador. The successful candidate will manage the Ambassador's diary, correspondence and engagements and help ensure that she has the information, advice and support she needs to deliver her priorities.

This is a trusted role at the heart of a small, busy and friendly Embassy. The successful candidate will develop a strong understanding of the Ambassador's priorities and ways of working, anticipate what is needed and act as an effective link between the Ambassador and colleagues across the Embassy, FCDO headquarters in London, other embassies in Santo Domingo, government ministries and a wide range of external stakeholders. They will ensure that the Ambassador is kept informed, briefings are ready on time, and decisions and agreed actions are followed up.

The role is varied and engaging. Alongside the core responsibilities, the Executive Assistant will take on a range of additional tasks as priorities arise. These may include supporting diplomatic events and visits and, occasionally, assisting with the Ambassador's responsibilities as Treasurer of the Diplomatic Corps. The successful candidate will need to be adaptable, willing to use their initiative and comfortable working in an environment where no two days are quite the same.

The role involves regular contact with senior government officials, business leaders, civil society and the wider diplomatic community. It offers an excellent opportunity to work closely with the Ambassador, contribute directly to the Embassy's work and be part of a supportive and high-performing team.

Excellent spoken and written English and Spanish, strong organisational skills, sound judgement and discretion are essential.

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, ethnicity, religion or belief, sex, sexual orientation, gender identity or expression, age, pregnancy and maternity, marriage and civil partnership, or any other protected characteristic. We promote family-friendly flexible working opportunities, where operational and security needs allow.

The main responsibilities of the role include to:
• Manage the Ambassador's office, including her diary, correspondence, invitations, briefing requests and engagement schedule.
• Work closely with the Ambassador, developing a strong understanding of her priorities and preferred ways of working and anticipating what support is needed.
• Act as the principal link between the Ambassador and Embassy teams, FCDO headquarters in London, other embassies in Santo Domingo, government ministries and external stakeholders, ensuring that she is kept informed of important developments and to ensure information reaches the right people.
• Coordinate briefing for meetings, visits and events, ensuring that contributions are commissioned, brought together and delivered on time.
• Track decisions, commitments and follow-up actions, working with colleagues to ensure that they are completed.
• Act as the Ambassador's primary point of contact for internal and external stakeholders and manage requests appropriately.
• Build and maintain strong relationships with government officials, diplomatic contacts, business leaders and other key stakeholders.
• Coordinate Ambassadorial visits, meetings and events, including programmes, guest lists, logistics and follow-up.
• Work closely with colleagues across the Embassy, the Ambassador's Residence and FCDO teams in the UK to deliver Embassy priorities.
• Provide administrative support for the Ambassador's work as Treasurer of the Diplomatic Corps when required, including liaison on banking and financial administration.
• Take on other tasks in support of the Ambassador and Embassy priorities as they arise, such as management of the public mailbox.

Resources managed: The role holder is responsible for managing the budget for the Ambassador's office/administration.

This role requires excellent organisation, initiative, discretion and attention to detail. The successful candidate will be comfortable managing competing priorities, responding flexibly to changing circumstances and taking responsibility for ensuring that important tasks are completed.

Applicants may use appropriate tools to support the preparation of their application, but all information submitted must be accurate and reflect their own experience. Complete fluency in written and spoken English and Spanish is essential for this role and will be assessed during the recruitment process.

Essential qualifications, skills and experience
• Excellent interpersonal and stakeholder-management skills, with the confidence to build a strong and effective working relationship with the Ambassador and with senior figures and a wide range of internal and external contacts.
• Strong organisational and administrative skills, including managing complex diaries, competing priorities and tight deadlines.
• Excellent written and spoken English and Spanish, with the ability to communicate professionally and draft correspondence, briefings and other documents to a high standard in both languages.
• Sound judgement, discretion and sensitivity when handling confidential information and managing requests on behalf of a senior leader.
• A proactive approach, with the ability to anticipate requirements, use initiative and ensure that decisions and agreed actions are followed through.
• Experience of coordinating meetings, events, visits or senior-level engagements, with strong attention to detail and a focus on excellent delivery.
• Strong digital skills, including proficiency in Microsoft Outlook, Word, Excel, Teams and other collaboration tools. Knowledge of Copilot would be an advantage.
• Ability to work independently and as a team player, adapting calmly and effectively as priorities change in a fast-paced environment.

Desirable qualifications, skills and experience
• Experience providing high-level executive support in a Private Office, or as an Executive Assistant, Personal Assistant, Head of Office or in a similar role supporting an Ambassador or senior leader.
• Experience working effectively with senior government, diplomatic, international, business or other high-profile stakeholders.

Required behaviours

Communicating and Influencing, Delivering at Pace, Making Effective Decisions, Working Together

Application deadline

12 October 2026

Grade

Administrative Officer (AO)

Type of Position

Full-time, Permanent

Working hours per week

39

Region

Latin America and Spanish speaking Caribbean

Country/Territory

Dominican Republic

Location (City)

Santo Domingo

Type of Post

British Embassy

Number of vacancies

1

Salary Currency

DOP

Salary

93,655.00 DOP per month x 13

Start Date

30 November 2026

Other benefits and conditions of employment

Applicants must have the legal status to live and work in the Dominican Republic at the time of application.

Employees who are not liable to pay local income tax on their Mission salary, e.g. some non-local national staff and some spouses or partners of UK diplomatic staff, will have their salaries abated by an equivalent amount.

Appointable candidates who were unsuccessful may be placed on a 'reserve list. If during the reserve period of 12 months the same or largely similar role becomes available, that role may be offered to the second of subsequent candidate.

The British Embassy Network offers a strong benefits package. This package includes generous vacation and leave time, flexible working patterns, and enriching learning and development opportunities.

Successful candidates will be subject to satisfactory reference checks and the required security clearance.

This role may require occasional work outside normal office hours, including early mornings, evenings and weekends, subject to business needs.

Locally recruited staff are employed under the British Embassy's Terms and Conditions of Service and Dominican labour legislation.

Applicants may use appropriate tools to support the preparation of their application, but all information submitted must be accurate and reflect their own experience. Fluency in written and spoken English and Spanish is essential for this role and will be assessed during the recruitment process.

Additional information

Closing date of receiving applications is before 23:55 (Local Time) on 12 October

All applicants must fully complete the online application form, including the sections for employment and educational details, experience, and behaviour-based questions. Only those applications that contain all required information will be considered. To ensure the sift process remains anonymous, please do not include any personally identifiable information in your application form.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.