Invoicing Operations Analyst with Spanish

Job Description

At Vertiv, we're on a mission to empower the people that will power the future. From a simple swipe to life-changing medicines, from push notifications to generative AI. We design, manufacture, and service the products and solutions that keep the world connected. With $5 billion in sales, a strong customer base and global reach spanning nearly 70 countries, we are uniquely positioned to deliver greater value to our customers and create new opportunities for our people.

We are seeking a detail-oriented Invoicing Operations Analyst with Spanish to manage and coordinate customer billing processes within our organization.

This role is responsible for ensuring timely and accurate invoicing by reconciling Sales Orders, Customer Purchase Orders, and Invoices, while working closely with the order management and project management teams. Additionally, it will assist in resolving customer disputes, issuing invoices and credit memos, and tracking transactions to reconcile any discrepancies between shipping logs and invoice registers.

The ideal candidate will have a strong ability to balance corporate policies with customer needs while providing exceptional service to both internal and external stakeholders. If you thrive in a dynamic environment and have a keen eye for accuracy, we'd love to hear from you!

What will you do in our team?

• Ensure the accurate and timely delivery of quality invoices in a format to facilitate prompt customer payment within negotiated payment terms.
• Ensuring that all system invoices, regardless of source (e.g., Order Management Module or Projects Module) adhere to the billing policy.
• Creating all types of customer invoices from Oracle leading to customer payment process.
• Performs milestone billing on Project Orders based on assigned portfolio
• Creating manual invoices, as necessary, to supersede system invoices in compliance with billing policy.
• Collaborating with Order Management and Project Management teams to understand and maintain customer billing specifications (via Smartsheet, SharePoint, or other technologies) to adhere to the billing policy.
• Submits customer invoices ensuring it reaches the customer via e-mail, customer portals or any other ways required by customers.
• Processes after-invoice adjustments in a prompt manner to avoid unnecessary credit hold to customers.
• Participates in conferences calls, meetings and discussions with customers.
• Assists the supervisor in identifying team opportunities and challenges. Provide sound recommendations to line leaders and/or stakeholders by translating, enhancing, and consolidating information into forms that can be used for decision making of the top management.
• Ensures Order-to-Cash processes are completed efficiently.
• Assists in identifying and implementing any process improvements related to order processing cycle.
• Performs any reporting activity or task assigned by immediate supervisor as needed, or in fulfillment of and in relation to essential functions

What will make you a good candidate?

Education:

• Bachelor's degree in Accounting, Finance, Economics, Business, or a related discipline

Work Experience:

• Previous experience in order management, AR, Billing, Cash Collections
• 3+ years of experience in customer service
• 1-2 years of experience within the finance function.
• Worked in an international and culturally diverse organization.

Communication Skills:

• Strong written and verbal communication skills in Spanish and English.
• Good communicator, confident in interacting with all levels of individuals across a variety of internal/external functions.

Analytical Skills:

• The ability to analyze data and make informed decisions.
• Exceptional attention to details

Technical Skills:

• Advanced experience with ERP financial applications (Oracle preferred).
• Advanced in Microsoft Office Suite (Excel, Word, Outlook)

Teamwork and Collaboration:

• Ability to work collaboratively with others and contribute to a positive team dynamic and results.

Adaptability:

• Excellent organizational skills and the ability to work on multiple tasks.

Ethical Judgment:

• Demonstrated ethical decision-making and integrity.

Networking Skills:

• The ability to build and maintain professional relationships with clients, colleagues, and other industry professionals.

The successful candidate will embrace Vertiv's Core Principals & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPALS: Safety. Integrity. Respect. Teamwork. Diversity & Inclusion.

OUR STRATEGIC PRIORITIES

• Customer Focus
• Operational Excellence
• High-Performance Culture
• Innovation
• Financial Strength

OUR BEHAVIORS

• Own It
• Act With Urgency
• Foster a Customer-First Mindset
• Think Big and Execute
• Lead by Example
• Drive Continuous Improvement
• Learn and Seek Out Development

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to . If you are interested in applying or learning more about this role, please visit the company's career page located on Vertiv.com/Careers