Junior Complaint Handling Specialist with Spanish and Polish (fixed term)

At Alcon, we are driven by the meaningful work we do to help people see brilliantly. We innovate boldly, champion progress, and act with speed as the global leader in eye care. Here, you'll be recognized for your commitment and contributions and see your career like never before. Together, we go above and beyond to make an impact in the lives of our patients and customers. We foster an inclusive culture and are looking for diverse, talented people to join Alcon.

Complaint Handling Specialist with Spanish and Polish (fixed term)

Complaints Handling Specialist is responsible for processing of complaint records involving Alcon devices and OTC products across the EMEA region. Activities include intake/system entry, triage and all related customer communications such as follow up and final responses. All complaint handling activities shall comply with local and international regulations, guidelines, and applicable directives.

In this role, a typical day will include:

• Manage collection, data entry, processing, documentation, reporting and follow-up of all technical product complaints and adverse event reports for all Alcon products from healthcare professionals, patients, internal Alcon personnel, clinical trials, non-interventional studies, customer-oriented marketing programs, literature, spontaneous reports, etc. in a timely manner per SOPs, regulations, and directives
• Transcribe, translate, and enter all data available in the source documents or retrieved from phone calls and/or follow-ups, into safety systems accurately and consistently with emphasis on timeliness and quality
• Maintain a working knowledge of company policies and procedures, departmental processes, and associated work instructions to ensure an understanding of information/data collection required and associated timelines for technical and AE complaints to assure compliance with regulations and directives
• Form part of the investigation team for complaint quality investigations and manage these cases effectively
• Communicates effectively with key stakeholders in country organizations
• Review potential complaint data received via safety system(s), service records, Alcon's website, CRM system, and other methods, as required
• Triage/address calls from all sources for quality technical complaints, Adverse Events, requests for refund, requests for replacement product, requests for credit and manage the reimbursement process associated with product recalls
• Facilitate/arrange returns of samples originating from hospitals, clinics, opticians, end-customers, etc. for shipping to manufacturing sites for analysis
• Inform management of potential safety issues, emerging trends and/or concerns
• Prepare and submit response letters to inform patients/customers about the results of investigation
• Is cognizant of and works efficiently within applicable time zones
• Works efficiently with online meetings
• Ensure non complaint related enquiries are sent to the relevant parties, such as Customer Service, Medical Product Information, or manufacturers of non-Alcon devices
• Treat privacy data related to complaints with appropriate attention in line with local requirements and GDPR

HOW YOU CAN THRIVE AT ALCON:

• Contract for 12 months
• Opportunity to work on best in class Organization among Medical Devices/Equipment sector
• Opportunity to work in a high paced agile environment
• Work with people who are passionate of delivering outcomes and a culture of simplification and ownership
• Possibility to influence the design of the solution responding to business needs to enhance customer experience
• Collaboration and frequent direct interactions with business stakeholders
• Truly international environment and daily interactions with colleagues from all over the world
• Flexible hours and hybrid work model (3/2/weekly)
• Brand new office in Marynarska 15, Warsaw, with a lot of facilities inside

WHAT YOU'LL BRING TO ALCON:

• About 6 months of experience in Customer service, com-plaints handling, quality management system or similar
• Proficiency in English, Polish and Spanish
• Computer literacy with standard software platforms
• Effective communicator and ability to work with a variety of departments and regulatory bodies.
• Quality and focus oriented

Alcon Careers
See your impact at alcon.com/careers

ATTENTION: Current Alcon Employee/Contingent Worker

If you are currently an active employee/contingent worker at Alcon, please click the appropriate link below to apply on the Internal Career site.

Find Jobs for Employees

Find Jobs for Contingent Worker

You are applying to be part of the Alcon Talent Pool. We are not currently recruiting for this role but we are building a pipeline for future opportunities. If you would like to be considered for a similar position in future, then please submit your CV or resume.